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Privacy Beginner

Privacy Policy

By Privacy Beginner

Last updated: November 30, 2024

  1. Intro. This Privacy Policy (“Policy”) outlines the information we collect and how it is utilized. It applies exclusively to all Privacy Beginner websites (collectively referred to as “Privacy Beginner Sites”). This Policy does not govern affiliate websites that maintain their own privacy policies, nor does it apply to the websites of our business partners or any third-party entities, even if their websites are linked to Privacy Beginner Sites. We encourage you to review the privacy policies of any third parties with whom you engage. Please read this Policy thoroughly to understand how we handle your information and the practices we follow. Note that this Policy is subject to updates. Your continued use of the Privacy Beginner Sites after any updates constitutes your acceptance of the revised Policy, so we recommend checking this page periodically for changes.
  2. Information We Collect. We may ask you to provide personal information when you:
    1. If you browse our Sites, we may collect information related to your interactions with our systems, including details such as your location (e.g., IP address), cookie-related data, usage patterns (e.g., mouse clicks, pages visited, features used, time spent on pages, and downloads), as well as other relevant information, such as your preferences.
    2. If you complete a webform on our Sites (e.g., to register for a Privacy Beginner event or create a Privacy Beginner Account), attend a Privacy Beginner event (whether online or in person) or visit our offices, or provide this information directly to Privacy Beginner through other means (e.g., email, telephone, or exchanging business cards), we may collect identifying and contact information. This includes your name, job title, work email, organization or employer name, work phone number, IP address (used to auto-populate country and city/state), and location details such as your work address.
    3. If you or your organization purchases products or services from Privacy Beginner, we may collect financial and billing information. This may include your name, address, credit card details, or bank account information. In most cases, this information pertains to your employer or organization.
    4. We may collect your image and/or voice, such as for phone/video call recordings (for quality assurance and administration purposes).
    5. If you engage or interact with us in other ways, we may collect information such as any feedback you provide through our Sites, and your responses to marketing materials or survey communications.
    6. Privacy Beginner may also acquire your Personal Data in the course of mergers or acquisitions of or with another company or business.
    7. We may also obtain Personal Data about you from third-party sources. This includes colleagues at your organization, such as when they list you as a contact for your organization’s account. We may also gather information from publicly available sources, like your organization’s website, as well as from vendors, such as web analytics tools or data enrichment providers.
  3. Information Usage. Privacy Beginner uses your personal information to:
    1. Depending on your relationship with Privacy Beginner, we may process your Personal Data for various purposes. If applicable law requires consent for a specific use, we will obtain your explicit consent before collecting and processing your Personal Data. In other cases, we may rely on an alternative legal basis, such as fulfilling a contractual obligation or pursuing our legitimate interests, as outlined below.
    2. Fulfill a Contract: We may process your Personal Data to fulfill obligations under a contract with you or your organization. This includes activities such as processing payments, delivering products or services to customers, receiving products or services from vendors, maintaining a partnership, and managing our relationship with you or your organization throughout the contract duration, including handling renewals.
    3. Manage and Enhance Site Operations: We may use your Personal Data to operate and deliver our Sites, content, and offerings (e.g., downloads, account registrations, or Privacy Beginner profiles). This includes enabling essential functionality, customizing content based on what we believe may interest you, and improving usability (e.g., simplifying processes so you don’t have to repeatedly enter the same information). Where processing is not based on a contract or our legitimate interests, we will do so with your consent.
    4. Enhance Our Sites: We analyze your interactions with our Sites, content, and offerings (e.g., Privacy Beginner support) to evaluate and enhance their functionality and overall user experience. This may involve the use of cookies (see Section 6 below). In most cases, this data is aggregated unless specific Personal Data is necessary for the processing activity. We rely on our legitimate interests to maintain and optimize our Sites and deliver personalized content, or, where required by law, we will process your data based on your consent.
    5. Handle Contact Requests: We may process your Personal Data to respond to inquiries or requests initiated by you, such as those submitted via a webform, chatbot, survey responses, or through Privacy Beginner support. This processing is carried out based on our legitimate interest in addressing and fulfilling your requests, collecting survey feedback, and meeting our contractual obligations under the applicable terms (e.g., providing Privacy Beginner support).
    6. Additional Communications: We may use your Personal Data to engage with you and manage our relationship with you or your organization. This includes communicating about our offerings, supporting customer success efforts, notifying you about updates or features that may interest you, and conducting surveys or contests. This processing is carried out to fulfill our contractual obligations, support our legitimate interests, or, where legally required, based on your consent.
    7. Call recording: We may record phone or video calls for quality assurance or administration purposes. If required under applicable law, we will obtain your consent or give you the option to object to the call being recorded, unless we otherwise process this Personal Data on the basis of our legitimate interests.
    8. Marketing: Your Personal Data may be used to reach out to you for marketing purposes, including informing you about product upgrades, special promotions, new or updated services from Privacy Beginner, or inviting you to Privacy Beginner events. We may also contact you (e.g., via phone or email) to discuss your interest in our offerings. Such communications will be based on our legitimate interests or, where required by law, on your consent. If you wish to opt out of receiving marketing communications, you can unsubscribe through the settings provided in any Privacy Beginner communication.
    9. Compliance and Security: We process your Personal Data to meet our legal obligations and uphold the secure and compliant use of our Sites, content, and offerings. This includes ensuring compliance with our Terms of Service, safeguarding the security of our platforms, and cooperating with courts, regulators, or government authorities when required by applicable law. Additionally, we may process or disclose Personal Data when necessary to protect our legal rights or those of others, or for purposes such as audits, investigations, or responding to legal processes and lawful requests.
    10. Data Combination: We may integrate different types of Personal Data we have about you. For instance, we might merge your B2B contact information with data about your usage of our Sites and offerings. This helps us achieve the purposes outlined above, such as improving our Sites and services and delivering more personalized experiences by offering content tailored to your interests. Additionally, we may use your Personal Data to fulfill any other purposes communicated to you at the time of collection or as required or permitted under applicable law.
  4. Disclosing of Your Information. Privacy Beginner may share Personal Data for various purposes, such as:
    1. Within the Privacy Beginner group of affiliated companies, including our current affiliates and any companies we may acquire or merge within the future, for the purpose of operating our business and delivering our Sites, products, and services.
    2. With authorized vendors, advisors, and contractors working on behalf of Privacy Beginner (e.g., technology providers or professional service firms) to support the operation of our business, Sites, products, and services.
    3. With third-party networks and websites to facilitate advertising on their platforms.
    4. With Privacy Beginner partners, such as distributors and resellers of Privacy Beginner software or compatible software and services, to follow up on your interest in Privacy Beginner’s products (via email, post, or phone) or provide additional services (e.g., consulting, technical support, or training) where such services are delivered by Privacy Beginner partners.
    5. With your consent, for any other purpose where sharing your Personal Data is necessary.
    6. Privacy Beginner will share Personal Data only as necessary to fulfill the specific purpose for which it is required, and we will take appropriate measures to protect and secure such data. Additionally, Privacy Beginner may disclose Personal Data to comply with legal obligations, including during legal proceedings, governmental or law enforcement investigations, or for tax and other reporting requirements. Disclosure may also occur to:
      1. Protect and enforce the rights or property of Privacy Beginner, including managing and defending against legal claims and investigations;Address urgent situations to ensure the safety of users, Privacy Beginner team members, or the public;Facilitate a merger, acquisition, or change in corporate ownership or control; and/or
      2. Comply with other applicable legal requirements or as otherwise permitted by law.
    7. In order to operate our business, your Personal Data may be transferred from your country (e.g., the UK or the European Economic Area) to a location that may not be recognized by your country’s authorities as having equivalent privacy protections. In such cases, and in addition to the other measures described in this Notice, Privacy Beginner will implement appropriate safeguards for these transfers, such as utilizing UK/EU standard contractual clauses.
  5. Collection and Use of Children’s Information. The Privacy Beginner Sites are not designed for use by children. Individuals under the age of 18 are prohibited from submitting personal information to or through the Privacy Beginner Sites. We do not knowingly collect personal information from children under the age of 16. If you are under 18, you must not use or provide any information on the Privacy Beginner Sites, including through its features, nor should you make purchases or share any details about yourself, such as your name, address, phone number, email address, or any screen name or username. Should we become aware that personal information from a child under 18 has been collected without verified parental consent, we will promptly delete the data. If you believe we may have information from or about a child under 18, please contact us at privacybeginner@gmail.com.
  6. Cookies and Tracking.
    1. Privacy Beginner Sites utilize “cookies” to facilitate your ability to sign in to our services and to monitor traffic patterns. A cookie is a small text file stored on your computer’s hard drive. Cookies enable us to personalize your experience and enhance the functionality of the Privacy Beginner Sites, ensuring a more efficient and enjoyable user experience. You can configure your browser to display a warning before accepting cookies or to block cookies altogether. Please refer to your browser’s instructions for managing cookie settings. However, if you choose to disable cookies, certain features of the Privacy Beginner Sites may become unavailable or may not function properly.
    2. Privacy Beginner collaborates with third-party advertising and personalization partners who use cookies to deliver tailored content and relevant advertising during your visits to Privacy Beginner Sites and other websites. These cookies track information such as the pages you visit, the links and ads you interact with, other actions you take on those sites, and the website you visited prior to arriving at a specific page. This data also helps us evaluate the effectiveness of our advertising campaigns. Similarly, third-party advertisers use cookies to display ads for companies other than Privacy Beginner across the Internet. These ads may appear on Privacy Beginner Sites or other websites and are based on your browsing activity on Privacy Beginner Sites and elsewhere. The cookies employed by these third parties track the pages you visit, the links and ads you engage with, and your activities on those pages, as well as the website you came from. If you have questions about a specific advertisement or targeted content, you should reach out directly to the third-party provider responsible for it. To opt out of receiving targeted advertising from many providers, you can visit the Network Advertising Initiative opt-out page at www.networkadvertising.org/choices.
  7. Third Party Sites. Please be aware that other websites that may be accessed through Privacy Beginner Sites may collect personal information about you. The information practices of those third-party web sites are not covered by this Policy. PRIVACY BEGINNER DOES NOT HAVE ANY RESPONSIBILITY FOR THE PRACTICES OF ENTITIES, WEBSITES AND/OR OTHER SITES NOT OWNED BY PRIVACY BEGINNER.
  8. Credit Card Data. When you make a purchase or transaction on the Privacy Beginner Sites, we may request specific information, including your credit card details, to securely and efficiently process your payment. To facilitate these transactions, we utilize third-party payment processors and services that handle the collection and processing of this information on our behalf. We ensure that all third-party services we engage with adhere to applicable data protection laws and industry standards. Importantly, Privacy Beginner does not store or retain your credit card details on our servers or databases. Instead, your credit card information is securely transmitted directly to our payment processor for immediate processing.
  9. Data Security. Privacy Beginner uses appropriate measures to protect Personal Data from loss, misuse, unauthorized access, disclosure, alteration, or destruction. These measures include implementing security controls such as passwords, firewalls, and encryption; restricting access to Personal Data to individuals with a legitimate purpose; deidentifying Personal Data or using codes or pseudonyms when personal identifiers are unnecessary; enforcing data retention policies to ensure Personal Data is not kept longer than required; providing training and establishing internal policies to promote privacy and security across our organization; and instituting procedures such as privacy and security vetting and contractual safeguards with third parties to ensure the secure handling of Personal Data.
  10. Retention. Privacy Beginner retains and processes Personal Data only for as long as necessary to fulfill the purpose for which it was collected or to meet our legal obligations. The retention period is determined based on several factors, including (i) the volume, nature, and sensitivity of the Personal Data; (ii) the intended use, including whether the purpose can be achieved through alternative means, such as deidentified data; (iii) the potential risk of harm from unauthorized access or disclosure; and (iv) applicable legal requirements. Once the applicable retention period has elapsed, we will either delete the Personal Data, convert it into a form that no longer identifies you, or, if deletion or deidentification is not technically feasible, implement measures to ensure it is no longer used.
  11. Data Subject Rights.
    1. Depending on applicable privacy laws, you may have specific rights regarding your Personal Data. For instance, under the UK/EU GDPR and similar regulations, you may be entitled to:
      1. Request access to and/or a copy of your Personal Data.
      2. Request corrections to your Personal Data if it is inaccurate.
      3. Seek additional details about how Privacy Beginner processes your Personal Data.
      4. Request the deletion of Personal Data that is no longer required for the purposes it was collected or that is not needed for other legitimate reasons by Privacy Beginner.
      5. Withdraw your consent at any time if processing is based on consent. Please note, withdrawing consent does not affect the legality of any processing conducted prior to the withdrawal.
      6. Request a restriction on or object to the processing, sharing, or further use of your Personal Data.
      7. If applicable, request the transfer of your Personal Data to another company or organization.
      8. Not be subjected to decisions based solely on automated processing, including profiling, that produce legal or similarly significant effects (“Automated Decision-Making”). Please note that Privacy Beginner does not currently engage in Automated Decision-Making in its Sites or activities covered by this Notice.
      9. Lodge a complaint with your local privacy or data protection authority if you feel your request or concern has not been adequately addressed.
      10. Exercise these rights without facing any form of discrimination.
    2. Your rights regarding Personal Data will depend on the privacy or data protection laws applicable to your situation, which are typically based on your country of residence, the nature of the Personal Data in question, and the purpose of its processing. In certain circumstances, Privacy Beginner may not be able to fully or partially fulfill your request due to legal or other constraints. Privacy Beginner will make every effort to inform you of the reasons for any denial or limitation of your request. Where allowed under applicable laws, you may also appoint an authorized agent to submit a privacy request on your behalf.
    3. To make a request email privacybeginner@gmail.com, and Privacy Beginner will respond to any legitimate requests in line with local laws. 
    4. The California Consumer Privacy Act (“CCPA”) mandates that businesses provide California residents with specific disclosures regarding the sharing, access, and deletion of their Personal Data. Please refer to the relevant sections of this Notice for detailed information on these topics. In accordance with this Notice, we do not collect or process “sensitive” data or protected characteristics under California law for the purpose of inferring traits or attributes about an individual.
  12. Notification of Privacy Policy Updates. Privacy Beginner reserves the right to update this Policy at any time. Any modifications will be promptly posted on the Privacy Beginner Sites, along with a revised Effective Date displayed at the top of the page. We recommend reviewing this Policy periodically to stay informed about any changes.